Smart Email Inbox

Forward any property document to your unique PropZy email address. AI classifies the document, extracts key details, matches it to the correct property, and files it automatically.

How It Works

Supported Document Types

Trusted Senders

Add senders to your whitelist so their emails are processed automatically without manual review.

Recurring Expense Matching

When an incoming expense matches an existing recurring expense (same category, amount within 15% tolerance), PropZy automatically:

1. Links the new expense to the recurring parent as a child record
2. Auto-confirms it regardless of whitelist status
3. Attaches the receipt to the recurring expense's document trail

This creates a complete audit trail — every quarterly council rates notice is linked to the parent recurring expense.

Regenerating Your Email Address

If you need to invalidate your current inbound email (e.g. if it was shared accidentally):

1. Go to Settings → Smart Email Inbox
2. Click "Regenerate address"
3. Your old address stops working immediately
4. Update any forwarding rules with the new address

Security & Privacy

• Raw emails are temporarily stored in AWS US infrastructure and deleted after 7 days
• Extracted data is stored permanently in AWS Sydney alongside your other PropZy data
• All data is encrypted at rest (AES-256) and in transit (TLS 1.2/1.3)
• You can regenerate your address at any time to invalidate the previous one